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Board Meeting Agenda
9:00 AM Wednesday August 17, 2005
Sleeping Bear Dunes Headquarters Library, Empire, MI

I.        The meeting was called to order at 9:00 at Park HQ.  Attendees:  Molly McCombs, John McCombs, Jack Schultz, Dick Kishline, Pat Korkus, Chuck Schaeffer,  Dave Taghon, Kerry Kelly, Christine Armbrecht, Tom Van Zoeren.

II.     There were no additions to the agenda.

III.   The Minutes from the last meeting were approved as circulated.

IV.  John gave the Treasurer's Report. 

A.     Restricted Funds were discussed to clarify their meaning as Liabilities.  They are funds that are available to be spent, with certain restrictions.  Chuck suggested labeling the remaining funds as Fund Balance.

B.     The Treasurer's report was approved.

V.    Committee Reports:

A.     Report from Park:  Molly read a letter of thanks and updates from Deputy Superintendent Tom Ulrich.

B.     Port Oneida Fair:

1.      John presented the financial statement.  It will have a positive balance!

2.      Apparent discrepancies in last year's finances were discussed.  Chuck suggested having an audit committee for the financial statement, to provide better structure.

3.      Mistakes in the publicity were discussed.  Kerry suggested that we be sure to proofread the Gazette before it goes out next year. 

4.      Molly's proposed letter addressing some comments by members of other cooperating groups was discussed.  It was agreed to revise it to emphasize the positive aspects, while correcting the comments regarding credit for saving Park historic structures, etc..

C.       Brochures:  We still have 200 from the second printing.

D.     Adopt-a-Trail:  Most of the trails are being maintained in good shape and the program is working well.

VI.  Old Business:

A.     Projects Funded:

1.      Automatic External Defibrillator:  It is in place at the DH Day Store.

2.      Treat Farm:  There was some vandalism that has been fixed.  The Park plans to stabilize the farm by the end of the fiscal year.

B.     Projects on Hold

1.      D.H. Day Sawmill:  Still waiting for the seller to be ready.  He has given his word that we will get it in due course.

2.      Resource Management Newsletter:  The staff has been occupied with other priorities.

C.     Memorandum of Agreement:  This will be completed by the end of the fiscal year.

VII.  New Business--Project requests:

A.     Moved by Chuck/seconded by Dave to fund rehabilitation of the dune climb model for $1000 start-up money, with a possibility of more to follow if needed.  Passed.

B.     D.H. Day log cabin:  It has been noted that the porch roof leaks.  Tom will check on whether the Park has plans to fix this, or if $ is needed.

C.     Further funding of various small projects will be held back in order to possibly fund work needed on the Aloha.

D.     Moved by Kerry/seconded by Dave to fund development of a Glen Haven Village Historic Exhibit for $1500.  Passed.

E.      Jack noted that the Park has many outstanding natural resources which need help as well as the cultural resources we have been funding.  There was broad agreement.  Tom noted that a request may be forthcoming from Park Management for a spotting scope for the Piping Plover recovery program.  Several members expressed interest in this possibility.

F.      Molly presented an attractive card she has created that she sends to acknowledge contributions to the Fair.

G.     We will reprint the card used to acknowledge dues payments.

VIII.  Public input:  None

IX.  The next meeting will be at 9:00, 10/12/05, at the Park Library.   This will be the last meeting until 4/06 unless an emergency meeting is needed.

X.     Moved by Dave/seconded by Kerry to adjourn, 11:10.

XI.    Respectfully submitted, Tom Van Zoeren.

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